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​SharePoint 2010 at The University of Chicago

IT Services is pleased to offer Sharepoint 2010 Template sites.

On this site you will find information about the service. Some areas of the site are restricted and you must have a valid CNet or UCHAD ID to access those areas. If you are presented with a logon prompt, please enter your user name and password. For help with logging in please see this knowledge base article. You may also select the "Sign In" link in the top right corner of the screen. By doing so you will be able to search for all SharePoint sites and content that you have access to within any of those sites. You may also view a sample template site here.

What is SharePoint?

SharePoint is a web application platform that solves business needs for team collaboration, business process improvement, and web publishing.

Gathering and sharing information within a team can be a challenge. Using a SharePoint Web site, your team can securely collaborate on documents, meetings, tasks and projects and share information such as contacts and calendars. As a platform, SharePoint can be used in a number of ways to provide value to teams. These might include:
  • Improving collaboration capability between individuals, teams and departments.
  • Providing a robust document management, file sharing and web publishing platform that is well integrated with existing Microsoft Office applications.
  • Improving business processes within departments and through enhanced business intelligence, customized process workflows, electronic web-based forms and controlled records management.
  • Reducing the number of e-mails, e-mail attached documents, and printed materials shared between individuals and teams.

Who is eligible?

  • All University staff and faculty with a valid CNet or UCHAD ID
  • Sites are available for all departments, groups, labs, committes, etc 

What does the service offer?

  • A preconfigured SharePoint 2010 site
  • University branding
  • Up to 10 GB of storage

How do I get a site?

To simplify navigation between sites within a department, a top-level site should be created for your department. Once this is done your site administrator can create additional sites for your department as required and optionally delegate adminitrative contol of those site to others in the department. The flow chart below can help you determine the appropriate type of site and how it should be requested. Not sure if your department already has a site? Then refer to the site directory that list the top-level sites that have been created as weel as the adminstrators of those sites. If your department doesn't currently have a site or you would like a cross-departmental site please fill out and submit a site request form.

 

new_site_flowchart.gif

What are my responsibilities as a site administrator?

Each SharePoint site requires at least 2 site administrators. The site administrators are the primary point of contact for all questions about their site. Some typical resonsibilities include:

  • Willingness to attend a SharePoint training class if necessary
  • Providing access to other users as necessary
  • Creating sub-sites requested by your department and delegating ownership of those sites to other memebers of your department if appropriate
  • Creating custom lists, libraries, pages, workflows etc. as required by your department

What training resources are available?

  • Basic information and answers to some common questions can be found in the Knowledge Base
  • University of Chicago on demand video tutorials
  • Lynda.com offers an extensive library of training videos and all university employees can request a free 14 day membership. Information about creating an account can be found here
  • Microsoft maintains an end user training guide that is constantly updated
 

 

 
 
 

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